Upload the Sysco invoice PDF, a scan, or a photo of the delivery copy, and every line comes back as its own spreadsheet row: item number, description, pack and size, quantity shipped, unit price and extended price. The same tool reads US Foods, Performance Foodservice, Gordon Food Service and your local produce and meat purveyors, so a week of deliveries ends up in one sheet.
Works with Sysco Shop PDFs, US Foods MOXe downloads, scanned delivery tickets and phone photos.
Compare the extracted fields and line items against your own document.
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The short answer
To get a Sysco invoice into Excel with every line item, download the invoice PDF from Sysco Shop (or photograph the paper copy), upload it to InvoiceExtraction, and export XLSX or CSV. Each product line becomes a row with the item code, pack size, quantity, unit price and extended price, and the invoice number and date repeat on every row so the sheet pivots cleanly by item, category or week. Starter is $49 a month, or $24 a month billed yearly.
The Sysco SUPC or US Foods product number stays in its own text column, leading zeros intact, so it matches your order guide and recipe costing sheet.
Pack and size (6/#10 CAN, 4/1 GAL, 1/40 LB) are captured as printed, which is what you need to convert a case price into a cost per ounce or per portion.
Case price and extended price come out as real numbers, not text, so they sum and chart without cleanup.
Proteins billed by actual weight keep the weight and the per pound price, so a 38.6 lb case of brisket is costed at what was delivered, not the nominal case.
Fuel surcharges, delivery fees, deposits and credit memo lines land as separate rows, so you can keep them out of food cost or code them on their own.
Upload a batch of invoices from every distributor and export a single file with one row per line item across all of them.
Download the PDF from Sysco Shop or US Foods MOXe, forward the emailed copy, or take a flat, well-lit photo of the signed delivery invoice.
Drop one file or a whole batch into the uploader. Digital PDFs are read directly; scans and photos go through OCR first.
Line totals are checked against the invoice subtotal, and anything that does not add up is flagged so you look at one field instead of the whole page.
Download XLSX or CSV with one row per line item, or pull the data as JSON through the API into your own costing workbook or system.
Most owners know food cost moved before they know why. With every Sysco line in one spreadsheet, the answer is a sort by item number away: the case of chicken breast that went up two weeks in a row, the credit that never came, the substitution billed at a higher price.
The same upload handles your other broadliners, so US Foods invoices, Gordon Food Service invoices and Performance Foodservice invoices land in identical columns next to Sysco.
Convert a Sysco invoice nowYes. A Sysco invoice PDF from Sysco Shop is a digital document with a text layer, so an extraction tool can read every product line and write it into Excel as structured rows. You get one row per item with the product number, description, pack and size, quantity, unit price and extended price, plus the invoice number and delivery date repeated on each row.
What Sysco itself gives you is built for paying and ordering, not for analysis. The invoice is a PDF, order guides export as lists, and EDI invoice feeds are something you arrange with your sales rep and then need software on the receiving end to use. If you just want last month of Sysco purchases in a spreadsheet you control, converting the invoices is the shortest route.
Header totals are enough to pay a bill. They are not enough to run food cost. The number that matters to a chef or a controller is what a case of fryer oil, a 40 lb case of chicken thighs or a case of romaine cost on each delivery, and that lives on the line, not on the total.
Once the lines are in a sheet, the useful work is quick: a pivot by item shows price creep week over week, a pivot by category (protein, produce, dairy, dry goods, paper and chemicals) gives you the cost of goods split your P&L needs, and a lookup against your recipe cards turns case prices into plate costs. None of that works from a stack of PDFs.
Any invoice with a readable layout. There are no templates to build per supplier, so the broadline distributors and the small local vendors are handled the same way on the first upload.
| Distributor | Where you get the invoice | What comes out in Excel |
|---|---|---|
| Sysco | Sysco Shop PDF, emailed copy or paper delivery invoice | Item number, description, pack/size, quantity, unit and extended price, catch weight where billed by the pound |
| US Foods | MOXe download (PDF) or paper delivery copy | Product number, description, pack/size, quantity, price, extended amount, credits |
| Performance Foodservice | Customer portal PDF or paper copy | Item lines with pack, quantity and pricing, plus fees |
| Gordon Food Service | Portal PDF, emailed invoice or CSV | Item lines, deposits and surcharges as separate rows |
| Local produce, meat and seafood vendors | Emailed PDF, handwritten or printed ticket photo | Printed lines read reliably; handwritten weights are flagged for review |
Sysco customers view and download invoices in Sysco Shop and pay them through SyscoPay, and your sales rep can also set up emailed invoices or an EDI feed. For conversion, the downloaded PDF is the best input because it has a clean text layer. If you only have the signed paper copy from the driver, a flat phone photo in good light works; a crumpled copy shot at an angle is where OCR starts to guess, and those lines get flagged.
US Foods works the same way through MOXe, which lets you select invoices by date range and download them in bulk. Pull a week or a month at a time and upload the whole batch in one go. The US Foods invoice to Excel guide covers the MOXe download step by step.
Food distributor invoices have a few quirks that generic invoice tools and manual typing both get wrong, and they are the lines that decide whether your food cost number is right.
Restaurant back-office platforms such as MarginEdge, xtraCHEF by Toast and Restaurant365 also capture invoice lines, and if you want inventory counts, recipe costing and bill pay in one system they are worth a look. They are priced per location per month (MarginEdge lists $350 per location per month), and your data lives in their product.
Converting the invoices yourself is the lighter option: you keep the spreadsheet you already run food cost in, pay for pages processed rather than per location, and hand clean files to your bookkeeper. It suits single-location operators, small groups, caterers, and accountants who keep books for several restaurants. If your produce comes from Sysco's produce arm, the FreshPoint produce invoices arrive separately and convert into the same columns.
Plans are priced by pages processed. Starter is $49 a month ($24 a month billed yearly) and covers up to 500 pages a month on the most accurate model or 2,500 on the faster one, which is more than a busy single location produces in delivery invoices. Plus is $149 a month ($74 billed yearly) and adds bulk upload of 50 files at a time, custom extraction templates, category normalization and QuickBooks export for groups and bookkeepers handling several stores.
Sysco Shop gives you invoices as PDFs and order guides as lists, but not a line-by-line spreadsheet of every invoice. Download the invoice PDFs, upload them here, and export XLSX or CSV with one row per product line, including item number, pack and size, quantity and prices.
Yes. US Foods invoices downloaded from MOXe are read the same way as Sysco, with product number, description, pack and size, quantity and extended price per row. You can upload Sysco and US Foods invoices in the same batch and get one combined sheet.
Yes. Photos and scans go through OCR before extraction. A flat, evenly lit photo reads well; creases, shadows and handwritten weight corrections are the weak spots, and low-confidence fields are flagged so you check only those.
The billed weight and the price per pound are captured along with the extended price, so the line reconciles to what Sysco actually charged. That is the figure you want for protein cost, not the nominal case weight.
Yes. Export a CSV in the shape QuickBooks expects, or use QBO export on the Plus plan. For the bank side of the same books, statements can be converted separately and matched against the bills.
No. Your documents are processed to produce your export and are not shared with other customers or with the distributors whose invoices you upload.
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Upload a few of your least tidy supplier invoices and compare the extracted fields against the documents. That tells you more than any feature list.
