Upload Performance Foodservice invoices as PDFs, scans or phone photos of the signed delivery copy, and every line comes back as a spreadsheet row: PFG item number, description, brand, pack and size, quantity, unit price and extended price. Credits, fuel surcharges and deposits keep their own rows, so the file goes straight into food cost, price tracking or your bookkeeper's QuickBooks import.
Reads Performance Pay invoice images, emailed invoices, credit memos, scans and phone photos, including Reinhart layouts.
Compare the extracted fields and line items against your own document.
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The short answer
To convert Performance Foodservice invoices to Excel, open Performance Pay (or Performance Mobile), save or print each invoice image to PDF, or photograph the paper copy at delivery, then upload the files to InvoiceExtraction and export XLSX or CSV. You get one row per item line across every invoice, with invoice number, date and ship-to on each row. Plans start at $49 a month, or $24 a month billed yearly, priced by pages rather than by location.
The Performance Foodservice item number lands in a text column with leading zeros intact, so it still matches your order guide and a lookup against your recipe costing workbook.
PFG sells a lot of house brands next to national ones. Brand and description come across as printed, so you can see when a substitution swapped one label for another.
Pack and size such as 6/#10 or 2/5 LB stay exactly as on the invoice, which is what you need to turn a case price into cost per pound or per portion.
Quantity, unit price and extended price are numeric cells, so totals, pivot tables and week over week charts work as soon as the file opens.
Credit memos stay negative and fuel surcharges or delivery fees sit on separate rows, so neither distorts your food cost percentage.
Proteins billed by actual weight keep the billed pounds and the price per pound next to the extended amount, so the line matches what you paid.
In Performance Pay, open each invoice image and save or print it to PDF, keep the invoices PFG emails you, or photograph the signed copy the driver leaves.
Drop a week or a month of files into the uploader at once. Sysco, US Foods, Gordon Food Service and local purveyor invoices can go in the same batch.
Line totals are checked against the invoice total. A line that does not add up, such as a handwritten short-ship note, is flagged so you check one field instead of the page.
Download one combined Excel or CSV file with a row per item line, or send the bills to QuickBooks on the Plus plan.
The signed ticket from the Performance truck is the version that counts, with the shorts and substitutions written on it. Photograph it while the cases are still on the cart and it is in the batch before the paper ends up in a drawer.
Performance Pay shows about 90 days of account history, so a monthly habit of pulling invoices keeps your price history from aging out. If you also buy from other broadliners, the Sysco invoice converter and Gordon Food Service invoice converter put their lines in exactly the same columns.
Convert a PFG invoice nowUpload the Performance Foodservice invoice PDF, scan or photo and export XLSX or CSV. The extraction reads the header (invoice number, invoice date, customer number, ship-to, terms) and every item line, then checks the lines against the invoice total before you download. There is no template to build for the PFG layout, and the same goes for invoices from Reinhart Foodservice branches, which have been part of Performance Food Group since 2019.
A generic PDF to Excel tool is a different thing. It copies the page layout, so wrapped descriptions, pack sizes and prices end up in the wrong cells and the brand column merges into the item name. You spend longer fixing that sheet than you would typing it. Here you get one clean row per item, in the same columns every time.
Performance Pay is built for paying: it lets you view and print images of signed invoices, see credits and account history, and schedule payments. What you get out of it is the invoice image, not a spreadsheet of the item lines. Save those images as PDFs (or print them to PDF from the browser) and upload them here, and the line items come back as rows you can sort and pivot.
If your group receives electronic invoice data from Performance through an inventory or back office platform, you may not need this. Most independent operators do not have that feed, and they also buy from two or three other vendors whose invoices look nothing alike.
The invoice total tells you what to pay. The lines tell you why food cost moved last week, and they only become useful when they are in rows you can filter.
Most kitchens that buy from Performance also keep a second broadliner for coverage. The layouts differ, but the output columns here do not, so a combined sheet compares like for like.
| Performance Foodservice | Sysco | US Foods | Gordon Food Service | |
|---|---|---|---|---|
| Item identifier | PFG item number | SUPC item number | US Foods product number | GFS item number |
| Typical source file | Invoice image from Performance Pay, emailed copy or delivery ticket | PDF from Sysco Shop or emailed copy | PDF or ZIP download from MOXe | PDF from your GFS account or delivery ticket |
| Columns you get here | Item number, brand, description, pack/size, quantity, unit and extended price | Same columns | Same columns | Same columns |
| Dedicated guide | This page | Sysco invoice to Excel | US Foods invoice to Excel | GFS invoice to Excel |
Keying a distributor invoice by hand is accurate until somewhere around line forty. These are the lines that trip people up, and how they come out of the converter.
Yes. Export a CSV shaped for a QuickBooks bill import, or use the QuickBooks export on the Plus plan, with vendor, invoice number, invoice date, due date and line amounts filled in and the original image kept for your records. Restaurant bookkeepers use this to post a client's monthly folder of distributor invoices in one pass instead of one bill at a time. The QuickBooks AP automation page walks through the bill workflow.
Independent restaurant owners who run food cost in their own workbook. Chefs and kitchen managers watching the price of their top 50 items. Multi-unit groups with several PFG customer numbers who want one file split by location. Pizzerias, bars and franchisees buying mostly from a single broadliner. And bookkeepers who close the month for restaurant clients and need every vendor invoice coded without retyping it. If you are paying for a full back office platform only to get these lines, compare the cost in our MarketMan alternative breakdown first.
Pricing is by pages processed, not by location. Starter is $49 a month ($24 a month billed yearly) and covers up to 500 pages a month on the most accurate model or 2,500 on the faster one, which is several times what one restaurant receives from its distributors. Plus is $149 a month ($74 billed yearly) and adds bulk upload of 50 files at a time, custom extraction templates, category normalization, QuickBooks export and three seats. See the pricing page for the higher volume tiers.
Save the invoice from Performance Pay as a PDF, or photograph the paper copy, upload it here and export XLSX or CSV. Each item line becomes a row with item number, brand, description, pack and size, quantity, unit price and extended price, and the invoice number and date repeat on every row.
Performance Pay shows and prints invoice images, credits and account history, but it does not hand you the item lines as a spreadsheet. Save the invoice images as PDFs and upload them here to get the lines in Excel or CSV.
Yes. Reinhart is part of Performance Food Group, and its invoices are read without a template just like Performance Foodservice ones, into the same columns.
Yes. Upload the whole batch and export one combined file with a row per item line. The Plus plan takes 50 files per upload, which covers a month of deliveries for most locations in one go.
Yes. Every distributor is read without templates and exported into the same columns, so you can compare prices for the same items across vendors side by side.
No. Your invoices are processed to produce your export and are not shared with other customers or with the distributors whose invoices you upload.
Convert Sysco invoices to Excel line by line: item code, pack size, quantity, unit price and extended price from Sysco, US Foods and GFS PDFs, ready for food cost.
Convert US Foods invoices to Excel or CSV line by line. Product number, pack size, quantity, price and credits from MOXe PDFs and delivery copies, for food cost.
Convert Gordon Food Service invoices to Excel or CSV line by line. GFS item number, pack size, quantity, price and credits from PDFs and delivery copies.
Convert PDF invoices to Excel or CSV. How to choose between one row per invoice and one row per line item, which formats survive Excel intact, and how to produce pivot-ready output.
How AP automation works with QuickBooks Online and Desktop: how bills enter the file, how vendors are matched, how expense coding and class tracking are applied, and where QuickBooks stops being enough.
Upload a few of your least tidy supplier invoices and compare the extracted fields against the documents. That tells you more than any feature list.
