Save your Shamrock Foods invoices from the Shamrock app or your online account, or photograph the paper copy from the delivery, and get every product line back as a spreadsheet row with item number, description, pack, quantity, weight, unit price and extended price. Built for operators in Arizona, Colorado, New Mexico, Southern California and the Mountain West who buy from more than one supplier and want one food cost file.
Reads Shamrock PDFs, emailed invoices, credit memos, warehouse store receipts, scans and phone photos.
Compare the extracted fields and line items against your own document.
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The short answer
To convert Shamrock Foods invoices to Excel, open the invoices in the Shamrock Foods mobile app or your online ordering account and save them as PDFs (or photograph the paper delivery copy), then upload them to InvoiceExtraction and export XLSX or CSV. Each product line becomes a row with item number, pack, quantity, catch weight, unit price and extended price, with the invoice number and date on every row. Plans start at $49 a month, or $24 a month billed yearly.
The item number lands in a text column with leading zeros preserved, so it lines up with your order guide and with every earlier delivery.
Milk, cream, cheese and eggs from the Shamrock dairy side sit on their own lines next to beef, chicken and pork, so you can track each category week by week.
Proteins billed by actual weight keep the case count, billed pounds, price per pound and extended price in separate numeric cells.
A 4/1 gallon case and a 6/#10 can case stay comparable because pack and size are pulled out of the description.
Invoice number, delivery date, customer number and ship-to repeat on each line, so a month across several kitchens sorts by store or by week.
Lines are checked against the invoice total. Fuel charges, deposits and credits get their own rows, and anything that does not add up is flagged.
Open the invoices in the Shamrock Foods app or your online account and save them as PDFs, or take a flat photo of the paper copy at the back door.
Drop a week or a month of invoices in at once. Sysco, US Foods, produce and warehouse store receipts can go in the same batch.
Anything that does not reconcile is highlighted, which is usually a catch weight line, a deposit or a credit memo.
Download one Excel or CSV file with a row per product line, or send the bills to QuickBooks on the Plus plan.
Dairy, beef, avocados and fryer oil swing in price from one week to the next, and on a Southwestern or Mexican menu those few items drive most of your food cost. Converting the Shamrock invoice when it arrives gives you the real price per case and per pound, so you can adjust a special or move a product to another supplier before the month closes.
Most kitchens in the region split purchasing between Shamrock and a second broadliner. The Sysco invoice converter and the US Foods invoice converter export into the same columns, so every supplier lands in one food cost sheet.
Convert an invoice nowUpload the Shamrock Foods invoice PDF or a photo of the paper copy and export XLSX or CSV. The extraction reads the header (invoice number, delivery date, customer number and ship-to) and every product line, then checks the lines against the invoice total before you download. There is no template to build, and a month of invoices comes out as one file with one row per line.
A generic PDF to Excel tool copies the page layout instead. Pack, weight and price end up merged into one cell, page headers repeat in the middle of your data, and the fuel charge sits between two food lines. Here each product line is a clean row with numbers stored as numbers, ready for a pivot table.
Shamrock Foods customers can view invoices, check their balance and track deliveries in the Shamrock Foods mobile app, and they order through Shamrock's online ordering site. Open the invoices you need and save or share them as PDFs. The paper copy the driver leaves with the delivery works too: lay it flat and photograph it.
If you need invoices older than what the app shows, your Shamrock sales rep or the credit department can email copies, and those PDFs upload here the same way. Purchases from a Shamrock Foodservice Warehouse store come on a register receipt, and those convert as well, so cash and carry runs land in the same file as your deliveries.
Yes, for Shamrock purchases. Menu Wizard is Shamrock's own recipe costing and inventory tool, and Shamrock says it tracks Shamrock invoices and updates product prices automatically. If Shamrock is your only supplier and you cost recipes inside Menu Wizard, that may be all you need.
The gap shows up when you buy from several suppliers, or when the numbers have to live somewhere else. Invoices from Sysco, US Foods, a produce house or a dairy have to be uploaded to Menu Wizard separately, and the accounting still has to reach QuickBooks or your own workbook. InvoiceExtraction reads every supplier the same way and exports the lines to Excel, CSV or QuickBooks, so one file covers all of your purchasing.
The invoice total tells you what to pay. The lines tell you where the margin went.
Each distributor prints its invoice differently, but the export columns here are identical, so a kitchen that buys from more than one house gets one comparable file.
| Shamrock Foods | Sysco | US Foods | Ben E. Keith | |
|---|---|---|---|---|
| Where you get the file | Shamrock Foods app, online account, paper copy | Sysco Shop PDF or emailed copy | MOXe PDF or ZIP download | Entree System web or app |
| Built-in costing tool | Menu Wizard (Shamrock items) | Sysco tools for Sysco items | US Foods tools for US Foods items | Entree for Ben E. Keith items |
| Columns you get here | Item number, description, pack, quantity, weight, unit price, extended price | Same columns | Same columns | Same columns |
| Dedicated guide | This page | Sysco invoice to Excel | US Foods invoice to Excel | Ben E. Keith invoice to Excel |
Yes. Export a CSV shaped for a QuickBooks bill import, or use the QuickBooks export on the Plus plan, with vendor, invoice number, date, due date and line amounts filled in and the original PDF kept on file. Map your categories once and every Shamrock delivery posts the same way. The QuickBooks AP automation page covers bills and approvals in more detail.
Owners and chefs at Mexican, Southwestern and family restaurants in Phoenix, Tucson, Denver, Albuquerque, Boise and Southern California who want food cost every week instead of at month end. Multi-unit operators whose controller needs one purchasing file across stores. School, hospital, resort and senior living kitchens that have to show contract price compliance. And bookkeepers who get a folder of distributor PDFs from restaurant clients every month. If you are being quoted a per-location back office suite only to capture these lines, read our MarginEdge pricing breakdown first.
Pricing is by pages processed, not by location or supplier. Starter is $49 a month ($24 a month billed yearly) for up to 500 pages on the most accurate model or 2,500 on the faster one, which covers several kitchens. Plus is $149 a month ($74 billed yearly) and adds bulk upload of 50 files at a time, custom extraction templates, category normalization, QuickBooks export and three seats. See the pricing page for higher volumes.
Save the invoice from the Shamrock Foods app or your online account as a PDF, or photograph the paper copy, upload it here and export XLSX or CSV. Each product line becomes a row with item number, description, pack, quantity, weight, unit price and extended price, and the invoice number and date repeat on every row.
Use the Shamrock Foods mobile app, which lets customers view invoices, check their balance and track deliveries, or your online ordering account. Your sales rep or the credit department can email copies of older invoices.
Yes. Invoices are read without templates and exported into the same columns, so every distributor sits in one sheet for food cost and bid comparison.
Yes. Register receipts from the cash and carry stores convert like invoices, with each item on its own row, so warehouse runs and deliveries end up in one file.
Yes. Photos and scans go through OCR first. A flat, evenly lit photo reads well, and lines that do not reconcile to the invoice total are flagged instead of guessed.
No. Your invoices are processed to produce your export and are not shared with other customers or with the distributors whose documents you upload.
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How AP automation works with QuickBooks Online and Desktop: how bills enter the file, how vendors are matched, how expense coding and class tracking are applied, and where QuickBooks stops being enough.
Upload a few of your least tidy supplier invoices and compare the extracted fields against the documents. That tells you more than any feature list.
