Save your Cheney Brothers invoices from Cheney Central, or photograph the paper copy the driver leaves, and get every product line back as a spreadsheet row with item number, description, pack, quantity, weight, unit price and extended price. Built for restaurants, clubs and hotel kitchens in Florida and the Carolinas that want a weekly food cost file, not just the order guide.
Reads Cheney Central PDFs, emailed invoices, credit memos, scans and phone photos.
Compare the extracted fields and line items against your own document.
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The short answer
To convert Cheney Brothers invoices to Excel, download the invoices from Cheney Central as PDFs (or photograph the paper delivery copy), upload them to InvoiceExtraction and export XLSX or CSV. Cheney Central's own Excel export covers the order guide, while this gives you every invoice line with item number, pack, quantity, catch weight, unit price and extended price, plus the invoice number and date on each row. Plans start at $49 a month, or $24 a month billed yearly.
The item number lands in a text column with leading zeros preserved, so it matches your Cheney Central order guide line for line.
Grouper, snapper, shrimp and beef billed by catch weight keep the case count, billed pounds, price per pound and extended price in separate numeric cells.
Citrus, tomatoes and greens from the produce side sit on their own lines, so a price spike after a storm shows up the week it happens.
A 4/1 gallon case and a 6/#10 can case stay comparable because pack and size are pulled out of the description.
Invoice number, delivery date, customer number and ship-to repeat on each line, so a month across several locations sorts by store or by week.
Lines are checked against the invoice total. Fuel surcharges, deposits and credits get their own rows, and anything that does not add up is flagged.
Open your invoices in Cheney Central and save them as PDFs, or take a flat photo of the paper copy at the back door.
Drop a week or a month of invoices in at once. Sysco, US Foods, Performance Foodservice and produce invoices can go in the same batch.
Anything that does not reconcile is highlighted, which is usually a catch weight line, a deposit or a credit memo.
Download one Excel or CSV file with a row per product line, or send the bills to QuickBooks on the Plus plan.
Seafood, beef, eggs and fryer oil move in price week to week, and in Florida a storm or a slow season can change the mix overnight. Converting the Cheney invoice when it arrives gives you the real price per case and per pound, so you can reprice a fish special or move a product to another supplier before the month closes.
Plenty of Florida kitchens split purchasing between Cheney and a second broadliner. The Sysco invoice converter and the Performance Foodservice invoice converter export into the same columns, so every supplier lands in one food cost sheet.
Convert an invoice nowUpload the Cheney Brothers invoice PDF or a photo of the paper copy and export XLSX or CSV. The extraction reads the header (invoice number, delivery date, customer number and ship-to) and every product line, then checks the lines against the invoice total before you download. There is no template to build, and a month of invoices comes out as one file with one row per line.
A generic PDF to Excel tool copies the page layout instead. Pack, weight and price end up merged into one cell, page headers repeat in the middle of your data, and the fuel surcharge sits between two food lines. Here each product line is a clean row with numbers stored as numbers, ready for a pivot table or a VLOOKUP against your recipes.
Cheney Central lets you view current invoices and credits, and its Excel export is built around the Order Guide, which saves as an OrderGuide.xlsx file. That gives you products and your contract prices, not a history of what was actually delivered and billed on each invoice.
For line level purchase history, save the invoices themselves as PDFs from Cheney Central and convert them here. If you need older invoices than the portal shows, your Cheney sales rep or the credit department can email copies, and those upload the same way. The paper invoice from the truck works too: lay it flat and photograph it.
Both are useful, but they answer different questions. The order guide tells you what you can buy and at what price today. The invoice lines tell you what you actually paid, how much of it, and on which delivery.
| Cheney Central order guide export | Invoice lines from InvoiceExtraction | |
|---|---|---|
| What it contains | Products on your guide with current pricing and pars | Every delivered line with quantity, billed weight and extended price |
| Covers past deliveries | No, it is a snapshot of the guide | Yes, one row per line on every invoice you upload |
| Catch weight pricing | List price per unit | Actual billed pounds and price per pound |
| Credits and fuel surcharges | Not included | Own rows, reconciled to the invoice total |
| Other suppliers | Cheney items only | Sysco, US Foods, produce and specialty invoices in the same columns |
| Best for | Placing orders and setting pars | Food cost, price tracking, bid comparison and QuickBooks bills |
The invoice total tells you what to pay. The lines tell you where the margin went.
Each distributor prints its invoice differently, but the export columns here are identical, so a kitchen that buys from more than one house gets one comparable file. Cheney Brothers became part of Performance Food Group in October 2024, and the invoices still come from Cheney's own systems.
| Cheney Brothers | Sysco | US Foods | Performance Foodservice | |
|---|---|---|---|---|
| Where you get the file | Cheney Central PDF or paper copy | Sysco Shop PDF or emailed copy | MOXe PDF or ZIP download | Performance Pay invoice images |
| Built-in Excel export | Order guide (OrderGuide.xlsx) | Order guide and reports | Order guide and lists | Order guide |
| Columns you get here | Item number, description, pack, quantity, weight, unit price, extended price | Same columns | Same columns | Same columns |
| Dedicated guide | This page | Sysco invoice to Excel | US Foods invoice to Excel | PFG invoice to Excel |
Yes. Export a CSV shaped for a QuickBooks bill import, or use the QuickBooks export on the Plus plan, with vendor, invoice number, date, due date and line amounts filled in and the original PDF kept on file. Map your categories once and every Cheney delivery posts the same way. The QuickBooks AP automation page covers bills and approvals in more detail.
Owners and chefs at seafood, Cuban, Caribbean and family restaurants from Miami and Palm Beach to Tampa, Orlando, Jacksonville and the Carolinas who want food cost every week instead of at month end. Country clubs, resorts and hotel kitchens that need purchasing by outlet. Multi-unit groups whose controller wants one purchasing file across stores. And bookkeepers who get a folder of distributor PDFs from restaurant clients every month. If you are being quoted a per-location back office suite only to capture these lines, read our MarginEdge pricing breakdown first.
Pricing is by pages processed, not by location or supplier. Starter is $49 a month ($24 a month billed yearly) for up to 500 pages on the most accurate model or 2,500 on the faster one, which covers several kitchens. Plus is $149 a month ($74 billed yearly) and adds bulk upload of 50 files at a time, custom extraction templates, category normalization, QuickBooks export and three seats. See the pricing page for higher volumes.
Save the invoice from Cheney Central as a PDF, or photograph the paper copy, upload it here and export XLSX or CSV. Each product line becomes a row with item number, description, pack, quantity, weight, unit price and extended price, and the invoice number and date repeat on every row.
Log in to Cheney Central, Cheney's online ordering platform, where you can view current invoices and credits. Your sales rep or the credit department can email copies of older invoices.
The Excel export in Cheney Central is built for the Order Guide, which saves as OrderGuide.xlsx with your products and pricing. For delivered quantities, billed weights and extended prices per invoice, convert the invoice PDFs here.
Yes. Invoices are read without templates and exported into the same columns, so every distributor sits in one sheet for food cost and bid comparison.
Yes. Photos and scans go through OCR first. A flat, evenly lit photo reads well, and lines that do not reconcile to the invoice total are flagged instead of guessed.
No. Your invoices are processed to produce your export and are not shared with other customers or with the distributors whose documents you upload.
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How AP automation works with QuickBooks Online and Desktop: how bills enter the file, how vendors are matched, how expense coding and class tracking are applied, and where QuickBooks stops being enough.
Upload a few of your least tidy supplier invoices and compare the extracted fields against the documents. That tells you more than any feature list.
