Upload KeHE invoices as PDFs, emailed copies or phone photos of the delivery paperwork, and every line comes back as a spreadsheet row: item number, UPC, brand, description, pack, quantity, unit cost and extension. A grocery, supplement and refrigerated order that runs to dozens of pages becomes one sheet you can sort by brand or department.
Reads KeHE PDFs, emailed invoices, delivery copies, credit memos and phone photos with no EDI setup.
Compare the extracted fields and line items against your own document.
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The short answer
To convert a KeHE invoice to Excel, upload the PDF, the emailed copy or a photo of the delivery invoice to InvoiceExtraction and export XLSX or CSV. Each line becomes one row with item number, UPC, brand, description, pack, quantity, unit cost and extended price, and credits come out as separate negative rows. It works without EDI, so a one-store grocer can use it. Plans start at $49 a month, or $24 a month billed yearly, with no per-location fee.
Item numbers and UPCs stay in text columns exactly as printed, so leading zeros survive and the same product matches across every order.
Each row carries the brand and description, so you can total spend by brand and see which vendors take most of your grocery budget.
Case pack, units per case and case cost sit in their own columns, so cost per unit is one formula before you set the shelf price.
Grocery, refrigerated, frozen, supplements and health and beauty lines carry a department, so margins can be checked the way your store is laid out.
Short shipments and credits come out as their own negative rows, so they never hide inside the invoice total.
One combined file for the week, or bills sent to QuickBooks on the Plus plan with the invoice image attached.
Save the PDF from your KeHE account or email, or photograph the delivery invoice that came with the order.
KeHE and your other distributors can go in one batch. Each document is read on its own, with no templates.
Lines are summed against the invoice total. Anything that does not tie, such as a faded photo, is highlighted.
Download XLSX or CSV with one row per item, or send bills to QuickBooks with vendor, dates and line amounts filled in.
A natural food store lives on thin, line by line margins. A distributor invoice with hundreds of lines changes cost on products you sell every day, and the change only matters if you notice it before the shelf tag does not match. When invoices stay in PDF form, the cost update happens months late or not at all.
Converting each KeHE delivery when it lands gives you cost by UPC over time. Sort by item and date and you see the week a case cost moved, which deal ended and which short shipment was never credited.
Convert a KeHE invoiceUpload the KeHE invoice PDF, the emailed copy or a photo of the delivery invoice, then export XLSX or CSV. The header (invoice number, date, account and ship-to) is read once and repeated on every row, and each line is split into item number, UPC, brand, description, pack, quantity, unit cost and extended price. Lines are checked against the invoice total before the file is built, so the sheet you download ties out.
A generic PDF to Excel tool copies the page layout, which on a dense grocery invoice usually means brand and description in one cell and numbers shifted between columns. Here every item is a row and every number sits in a number cell, ready for a lookup against your point of sale item list.
No. Large retailers receive KeHE invoices as EDI 810 files, which need a translator and a mapping project before they reach a spreadsheet. A single store or a small group usually gets a PDF or a paper copy instead, and reading that document directly avoids the setup. If you already receive electronic files, a PDF copy of the same invoice still goes through here the same way.
A single KeHE delivery mixes grocery, refrigerated and supplement lines. These sample rows show how they come out, with the department column that lets you total each one separately.
| Line on the invoice | Pack | Qty | Unit cost | Extension | Department |
|---|---|---|---|---|---|
| Organic granola, 12 oz | 6 CT | 2 | $28.40 | $56.80 | Grocery |
| Oat milk, 32 oz | 12 CT | 1 | $31.20 | $31.20 | Grocery |
| Plain yogurt, 32 oz | 6 CT | 3 | $17.85 | $53.55 | Refrigerated |
| Vitamin D3 softgels | 12 CT | 1 | $74.00 | $74.00 | Supplements |
| Credit, short shipped item | 1 CS | -1 | $28.40 | -$28.40 | Credit |
Most natural stores buy from KeHE plus a produce supplier, a local dairy and a warehouse club for the gaps. The US Foods invoice converter and the Jetro receipts converter export into the same columns, so a week of mixed deliveries becomes one sheet you can total by department, supplier or item.
For every other supplier at the back door, the invoice scanner covers the rest, and the invoice to Excel converter handles any document that is not on a vendor page.
Independent natural food stores, co-ops, specialty grocers and cafes that carry organic and specialty products from KeHE. And bookkeepers who keep the books for several small grocers and need each invoice split by line and department rather than posted as one lump sum.
Yes. Export a CSV in the shape QuickBooks expects, or use the QuickBooks export on the Plus plan, which creates bills with vendor, invoice number, invoice date, due date and line amounts, with the invoice image attached. Most bookkeepers post KeHE invoices as bills on terms, split across grocery, refrigerated and supplement cost of goods accounts. The QuickBooks AP automation page covers the bill workflow.
You pay for pages processed, not per invoice, supplier or location. Starter is $49 a month ($24 a month billed yearly) for up to 500 pages on the most accurate model or 2,500 on the faster one. Plus is $149 a month ($74 billed yearly) and adds bulk upload of 50 files at a time, custom extraction templates, category normalization, QuickBooks export and three seats. Full details are on the pricing page.
Upload the KeHE invoice PDF, the emailed copy or a photo of the delivery invoice and export XLSX or CSV. Each line becomes a row with item number, UPC, brand, description, pack, quantity, unit cost and extended price, and the invoice number and date repeat on every row.
No. The tool reads the PDF or photo of the invoice directly, so a single store or small group does not need an EDI translator or a mapping project.
Yes. Credit and short shipment lines are extracted as separate negative rows, so returns and shorts never inflate your cost of goods.
Yes. Invoices from KeHE, US Foods, Sysco or any other supplier are read without templates and land in the same columns, so a week of deliveries can go in one batch and come out as one combined file.
Plans start at $49 a month, or $24 a month billed yearly, for up to 500 pages on the most accurate model. Pricing is by pages processed across all suppliers and locations, with no per-location or per-vendor fee.
No. Your invoices are processed only to create your export and are never shared with other customers or with the suppliers whose documents you upload.
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Upload a few of your least tidy supplier invoices and compare the extracted fields against the documents. That tells you more than any feature list.
