Upload Henry Schein invoices as PDFs, emailed copies or phone photos of the packing slip, and every line comes back as a spreadsheet row: item number, description, pack, quantity, unit cost and extension. A shipment of gloves, composite, anesthetic and front desk supplies becomes one sheet you can total by category.
Reads supplier PDFs, emailed invoices, packing slip photos and credit memos with no templates and no EDI setup.
Compare the extracted fields and line items against your own document.
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The short answer
To convert a Henry Schein invoice to Excel, upload the PDF, the emailed copy or a photo of the invoice to InvoiceExtraction and export XLSX or CSV. Each line becomes one row with item number, description, pack, quantity, unit cost and extended price, and credits and returns come out as separate negative rows. Plans start at $49 a month, or $24 a month billed yearly, with no per-location fee.
Catalog and item numbers stay in text columns exactly as printed, so leading zeros survive and the same product matches across orders.
Box, case and each quantities sit in their own columns, so cost per glove or cost per cartridge is one formula.
Clinical consumables, small equipment and office supplies carry a category, so overhead can be reviewed the way your chart of accounts is set up.
Sort by item and date and you see the order where a price moved, instead of finding out at the end of the quarter.
Returns, backorder credits and adjustments come out as their own negative rows, so they never hide inside the total.
One combined file for the month, or bills sent to QuickBooks on the Plus plan with the invoice image attached.
Save the PDF from your account or email, or photograph the invoice that came in the box.
Henry Schein and your other suppliers can go in one batch. Each document is read on its own, with no templates.
Lines are summed against the invoice total. Anything that does not tie, such as a faded photo, is highlighted.
Download XLSX or CSV with one row per item, or send bills to QuickBooks with vendor, dates and line amounts filled in.
For a busy practice, supplies are one of the largest costs after payroll, and they usually reach the books as one bill per invoice. That tells you what you spent, not which items drove it.
Converting each invoice when the box arrives gives you cost by item over time. You can see which consumable crept up, which order carried a backorder credit you never applied, and what a single procedure really costs in materials.
Convert a Henry Schein invoiceUpload the invoice PDF, the emailed copy or a photo of the packing slip, then export XLSX or CSV. The header (invoice number, date, account and ship-to) is read once and repeated on every row, and each line is split into item number, description, pack, quantity, unit cost and extended price. Lines are checked against the invoice total before the file is built.
A generic PDF to Excel tool copies the page layout, which on a dense supplier invoice usually puts description and pack in one cell and shifts numbers between columns. Here every item is a row and every number sits in a number cell, ready for a lookup against your item list.
Some accounts let you view or download invoices as PDF from the supplier site. A PDF still has to be typed or converted before it can feed a cost sheet. Reading it directly gives you rows you can sort, and the same tool covers the invoices from your lab, your other suppliers and your landlord, which come in any format.
A single shipment mixes consumables, small items and a credit. These sample rows show how they come out, with the category column that lets you total each one separately.
| Line on the invoice | Pack | Qty | Unit cost | Extension | Category |
|---|---|---|---|---|---|
| Nitrile exam gloves, medium | 10 BX | 2 | $78.00 | $156.00 | Consumables |
| Disposable bibs | 500 CS | 1 | $42.50 | $42.50 | Consumables |
| Sterilization pouches | 200 BX | 3 | $14.25 | $42.75 | Infection control |
| Copy paper | 1 CS | 1 | $38.00 | $38.00 | Office |
| Credit, returned item | 1 EA | -1 | $42.50 | -$42.50 | Credit |
Most practices buy from one main supplier plus an office supply order and a few direct vendors. The online supply order converter and the janitorial and packaging invoice converter export into the same columns, so a month of mixed purchases becomes one sheet you can total by supplier, category or item.
For every other invoice that lands on the front desk, the invoice to Excel converter handles any document that is not on a vendor page.
Practice managers and office managers of dental, medical and veterinary practices, and the outside bookkeepers who post their bills and need each invoice split by line and category rather than booked as one lump sum.
Yes. Export a CSV in the shape QuickBooks expects, or use the QuickBooks export on the Plus plan, which creates bills with vendor, invoice number, invoice date, due date and line amounts, with the invoice image attached. Most bookkeepers post supply invoices as bills, split across dental or medical supplies, lab and office accounts. The QuickBooks AP automation page covers the bill workflow.
You pay for pages processed, not per invoice, supplier or location. Starter is $49 a month ($24 a month billed yearly) for up to 500 pages on the most accurate model or 2,500 on the faster one. Plus is $149 a month ($74 billed yearly) and adds bulk upload of 50 files at a time, custom extraction templates, category normalization, QuickBooks export and three seats. Full details are on the pricing page.
Upload the invoice PDF, the emailed copy or a photo of the packing slip and export XLSX or CSV. Each line becomes a row with item number, description, pack, quantity, unit cost and extended price, and the invoice number and date repeat on every row.
No. The tool reads the PDF or photo of the invoice directly, so a single practice or small group does not need an EDI translator or a mapping project.
Yes. Credit, return and backorder adjustment lines are extracted as separate negative rows, so they never inflate your supply cost.
Yes. Invoices from Henry Schein and any other supplier are read without templates and land in the same columns, so a month of purchases can go in one batch and come out as one combined file.
Plans start at $49 a month, or $24 a month billed yearly, for up to 500 pages on the most accurate model. Pricing is by pages processed across all suppliers and locations, with no per-location or per-vendor fee.
No. Your invoices are processed only to create your export and are never shared with other customers or with the suppliers whose documents you upload.
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Upload a few of your least tidy supplier invoices and compare the extracted fields against the documents. That tells you more than any feature list.
